Mark Twain once said that there is a huge difference between the right word and the almost-right word. Even the slightest of differences can result to different meanings. In business, good first impressions are crucial to establishing credibility. Business people should not take for granted the proofreading tips that they can use to ensure accuracy in web content. Published articles on the Web may or may not create a credible image for any company. Thus, it is beneficial that a writer is not just good in writing, but in editing and proofreading, as well. Below are amazing tips on how to proofread easily.
Develop Your Own System
We all agree that we need to check for typographical and grammatical errors when we do proofreading. However, not all proofreaders follow the same method. Having your own system allows you to maximize the use of time. You may proofread one sentence at a time. You may also do it by paragraph. Others check for spelling errors first, while others find it easier to prioritize punctuation errors before proceeding to grammar errors. With these and other proofreading tips, you can develop your own system that allows you to check for errors in just a few minutes.
Revise the Article
Proofreading should not turn into editing to avoid wasting of time. It is, thus, important that the article to be proofread is final. Meaning, it has already undergone revisions. So, if you are also the writer, revise your article first, before you proceed to the checking of typographical and punctuation errors. All of the proofreading tips you have learned would be useless if you are going to revise your article again after you proofread it. iPresence Business Solutions uses this tip in their content writing services.
Read the Article Aloud
There is a different effect when you read your article aloud. This is because you can hear if a word, phrase or sentence sounds awkward. The same can be done in your editing jobs. The idea here is to give yourself “distance” from the article you have written. You can also achieve this by taking a 10- to 15-minute rest before you proceed to proofreading.
Use Grammar and Spelling Checker
If you are in a hurry, you can maximize your computer to do the checking errors. You can do this before and after you apply the proofreading tips you have learned. This will definitely save you a lot of time. If you have a high-speed Internet connection, you may, as well, use the Web, as there are free online grammar checkers.
Proofreaders can consider as many tips as they want. This can result to a variation in the proofreading techniques that they follow. There are proofreaders that follow certain rules before and during proofreading. One example is elimination of unnecessary words before proofreading.
These proofreading tips will definitely help you ensure accurate web content. However, if you find the task hard at first, you may do it with another person until you get used to it. Furthermore, practice is key to mastering the art of proofreading.